Event QR Code Generator

Create a QR code that adds an event to any calendar app. Include event name, date, time, location, and description — one scan to save the event.

1

Event Details

2

Choose a Template

Pick a preset style to get started, then customize further below.

3

Customize Design

150px 600px
0 20
4

Pattern Style

5

Add Logo

Drag & drop your logo here

PNG, JPG, SVG or WebP • Max 2MB

6

Frame & Text

Live Preview
Team Meeting
300 x 300
Level M (15%)
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Batch Generate

Have multiple events? Enter one per line as Name;YYYYMMDD;HHmm;YYYYMMDD;HHmm;Location to generate QR codes in bulk.

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Guide

Everything About Event QR Codes

What is an Event QR Code?

An event QR code encodes calendar event data in the vCalendar format. When scanned, the phone offers to add the event to the user's calendar app with all details pre-filled — name, date, time, location, and description.

Common Use Cases

  • Conference schedules and session times
  • Wedding invitations with ceremony details
  • Workshops and training session registration
  • Concert and show times on flyers
  • Meeting room booking and reminders

Best Practices

  • Always include both start and end date/time
  • Add a clear location for in-person events
  • Keep descriptions concise but informative
  • Test scanning on both iOS and Android
  • Use higher error correction for printed materials

Things to Avoid

  • Don't omit the start date (it's required)
  • Don't use overly long descriptions
  • Don't forget to set the correct time zone
  • Don't print the QR code too small
  • Don't use low contrast color combinations
FAQ

Event QR Code Questions

An event QR code encodes calendar data in the vCalendar format (ICS). When scanned with a smartphone camera, it prompts the user to add the event to their calendar app with all details pre-filled — event name, start/end date and time, location, and description.

Event QR codes work with all major calendar apps including Apple Calendar, Google Calendar, Samsung Calendar, and Microsoft Outlook. The vCalendar format is a universal standard supported by virtually all calendar applications.

No. When scanned, the phone displays the event details and asks the user to confirm before saving. The user can review, edit the details if needed, and then tap "Add to Calendar" or "Save" to add it.

This generator creates single-occurrence events. For recurring events, you would need to create individual QR codes for each occurrence or use a URL-based QR code that links to a calendar subscription.

The event times are encoded without a specific time zone, which means the calendar app will interpret them in the user's local time zone. This works well for local events but may cause confusion for events across time zones.

QR codes can hold up to about 2,953 bytes. A typical event with all fields uses 200-500 bytes. However, very long descriptions will increase QR density, making it harder to scan. Keep descriptions under 200 characters for best results.

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